VIP Fit Club Independent Trainer Limited Facility Use Agreement
$20/Hour Appointment-Based Rental Option
This Independent Trainer Limited Facility Use Agreement (“Agreement”) is entered into by and between Vega Leasing of WNY, Amor Enterprises LLC d/b/a VIP Fit Club, and, where applicable, Vega CRM LLC collectively referred to as “Facility,” and Courtney Hoffmann, referred to as “Trainer” or “Contractor.”
This Agreement establishes the terms under which Trainer may use approved areas of VIP Fit Club for independent training sessions on a limited, appointment-based, paid-calendar basis.
1. Purpose of Agreement
Trainer has elected to move forward under the $20/hour appointment-based rental option rather than the monthly provider occupancy option.
This Agreement does not grant general facility access, open gym access, unrestricted provider privileges, monthly occupancy rights, exclusive use of space, CRM access, lead referral rights, or permanent provider status.
Trainer may use approved areas of VIP Fit Club only for pre-scheduled, approved, and paid training sessions booked through the designated VIP Fit Club booking process.
2. Independent Trainer Relationship
Trainer acknowledges and agrees that Trainer is operating independently and is not an employee, agent, partner, joint venturer, or representative of VIP Fit Club, Amor Enterprises LLC, Vega Leasing of WNY, Vega CRM LLC, or any related entity.
Trainer is solely responsible for Trainer’s own business operations, taxes, insurance, licensing, certifications, client communication, client supervision, programming, training services, and professional conduct.
Nothing in this Agreement grants Trainer authority to represent, bind, obligate, market on behalf of, or act as an agent of VIP Fit Club or its related entities.
3. Appointment-Based Rental Fee
Trainer shall pay $20.00 per hour for approved facility use.
All sessions must be booked and paid through the approved VIP Fit Club booking calendar or other approved payment process before the session occurs.
Facility use is granted only for the approved session date, time, duration, and training area selected through the booking process.
Payment of the hourly rental fee does not guarantee future availability, recurring reservations, exclusive space use, or general facility access.
VIP Fit Club reserves the right to modify pricing, availability, booking rules, and facility access terms with written notice.
4. No General Facility Access
Trainer understands and agrees that this Agreement does not provide general access to VIP Fit Club.
Access shall be limited strictly to the approved session date and time.
Trainer may not enter or use the facility outside of the approved appointment window unless specifically authorized in writing by VIP Fit Club.
Access may be granted by event date and event time only and may be controlled through temporary access permission, staff approval, calendar-based access, or another approved access method.
Trainer may not use the facility for personal workouts, unscheduled training, client meetings, tours, content creation, or any other purpose outside the approved scheduled session unless separately approved in writing.
5. Booking Requirements
All sessions must be scheduled and approved in advance through the designated VIP Fit Club booking process.
Each booking must include, at minimum:
Trainer may not conduct unscheduled sessions or use reserved training areas without an approved calendar booking.
VIP Fit Club reserves the right to deny, modify, cancel, or reschedule any booking that is incomplete, inaccurate, unpaid, exceeds capacity limits, conflicts with facility operations, or does not comply with VIP Fit Club policies.
6. Approved Session Types
Trainer may use the facility for the following approved session types only:
One-on-one personal training
Semi-private training with two to three clients
Approved fitness consultation or assessment
Approved specialty training session
Approved youth or kids fitness session only if separately approved in writing
Any session type not listed above requires written approval from VIP Fit Club before being booked, promoted, or conducted.
7. Client Capacity Limits
Trainer may train no more than three clients at one time in the designated turf area.
In all other approved areas, including the loft, office, main gym floor, machine area, free-weight area, or other designated spaces, Trainer may train no more than one to two clients at one time, depending on available space, safety, and facility usage at the time of the session.
Any session exceeding three clients is considered a special class, event, or group session and must receive separate written approval from VIP Fit Club before being scheduled, promoted, or conducted.
VIP Fit Club reserves the right to modify client capacity limits at any time based on safety, occupancy, equipment layout, member usage, insurance requirements, square footage, traffic flow, or operational needs.
8. Required Documents Before Start Date
Before Trainer may begin using VIP Fit Club for any paid appointment-based session, Trainer must provide and maintain the following documents:
Certificate of Liability Insurance
Proof of General Liability Insurance with minimum coverage of:
Additional Insured Endorsement listing the following entities where applicable:
Current fitness/training certification
Current CPR/AED certification
Completed W-9
Business entity information, if operating under an LLC, DBA, sole proprietorship, or business name
Government-issued photo identification or current profile photo
Youth fitness insurance confirmation, if Trainer intends to provide youth or kids fitness services
Any other documentation reasonably requested by VIP Fit Club, Vega Leasing of WNY, Amor Enterprises LLC, or Vega CRM LLC
No sessions may begin until all required documents are received, reviewed, and approved.
The target start date may be June 1st, provided all required documents, insurance, waivers, booking procedures, access setup, and approvals are completed before that date.
9. Insurance Requirement
Trainer agrees to maintain active General Liability Insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate.
Trainer must provide a valid Certificate of Insurance issued directly by Trainer’s insurance provider before any onsite session occurs.
The following entities must be named as Additional Insureds for any onsite services performed:
The Certificate of Insurance must be updated annually or upon request.
Failure to maintain valid insurance may result in immediate suspension or revocation of facility access.
10. Identification and Pre-Approval Requirements
All trainers, assistants, trainer clients, guests, and participants must provide required information before any scheduled session, appointment, or facility access.
Required information may include:
Full legal name
Current phone number
Valid email address
Current profile photo or government-issued photo identification
Completed facility waiver
Any additional form or documentation required by VIP Fit Club
This information must be submitted and approved before facility access will be granted.
VIP Fit Club reserves the right to deny, suspend, or revoke access for incomplete, inaccurate, missing, or unverified information.
No trainer, client, guest, or participant may enter or utilize the facility without prior registration, completed required agreements, approved identification, and approved booking on file.
11. Client Facility Waiver and Release Requirement
All clients trained by Trainer inside VIP Fit Club must complete any required VIP Fit Club waiver, release, intake form, guest registration, or access documentation before participating in any session.
Trainer’s clients may not access the facility outside of their approved session time unless they are active VIP Fit Club members in good standing.
Trainer is responsible for confirming that all clients have completed the required facility waiver process before training begins.
Trainer is also responsible for ensuring clients follow all VIP Fit Club rules, safety standards, equipment policies, cleaning requirements, conduct expectations, and access restrictions.
12. Client Acknowledgment
Each client participating in a session with Trainer acknowledges that:
VIP Fit Club is providing facility access only.
Trainer is independently responsible for coaching, supervision, instruction, programming, and client service.
Use of fitness equipment and participation in exercise involves inherent risks.
Client voluntarily assumes all risks associated with participation and facility usage.
Client agrees to follow all facility rules and policies while inside VIP Fit Club.
Clients must release and hold harmless VIP Fit Club, Vega Leasing of WNY, Amor Enterprises LLC, Vega CRM LLC, their owners, employees, contractors, affiliates, and representatives from any and all claims, injuries, damages, liabilities, or losses arising from training participation, equipment usage, sauna usage, facility access, or the negligence of independent trainers.
13. Trainer Waiver, Indemnification, and Hold Harmless
Trainer agrees to perform all services in a safe, responsible, professional, and lawful manner.
Trainer assumes all risks associated with Trainer’s services, training activities, clients, guests, participants, and facility use.
Trainer agrees to indemnify, defend, and hold harmless VIP Fit Club, Vega Leasing of WNY, Amor Enterprises LLC, Vega CRM LLC, their owners, employees, contractors, affiliates, and representatives from any and all claims, liabilities, damages, injuries, losses, or expenses, including legal fees, arising out of or resulting from:
Trainer’s training activities
Trainer’s clients
Trainer’s negligence
Trainer’s programming or instruction
Unauthorized facility usage
Violation of VIP Fit Club policies
Failure to maintain required insurance
Failure to properly supervise clients
Injury, damage, or loss connected to Trainer’s services
14. No Childcare / Children in Facility Policy
Trainer acknowledges that VIP Fit Club does not provide childcare, babysitting, child supervision, drop-off child services, or any service represented as childcare.
Trainer may not bring children into the facility during Trainer’s client sessions, training appointments, consultations, tours, orientations, or business activities unless specifically approved in writing by VIP Fit Club.
Children may not be left unattended at any time. Children may not use equipment, occupy training areas, wait unsupervised, or interfere with members, staff, other providers, or facility operations.
Youth fitness sessions or kids fitness classes require separate written approval, proper documentation, insurance confirmation, parent/guardian waivers, and any required supervision standards.
Violation of this policy may result in immediate suspension or termination of Trainer’s access and this Agreement.
15. Facility Standards and Conduct
Trainer agrees to maintain a professional, safe, clean, respectful, and service-centered environment at all times.
Trainer shall:
Clean and return equipment after use
Respect VIP Fit Club members and other providers
Avoid blocking equipment, walkways, exits, or common areas
Conduct sessions in a way that supports the overall member experience
Supervise clients at all times
Follow all posted and communicated facility rules
Report any unsafe condition, injury, incident, or damage immediately
Trainer may not engage in conduct that damages the facility, disrupts operations, creates conflict, harms VIP Fit Club’s reputation, violates facility standards, or creates safety or liability concerns.
16. No Access Sharing
Trainer may not share access credentials, door codes, keys, mobile credentials, booking links, or entry privileges with any client, guest, family member, assistant, or unauthorized person.
Access is personal to Trainer and is limited to the approved scheduled session.
Any unauthorized access sharing may result in immediate termination of this Agreement and revocation of facility privileges.
17. No Guarantee of Availability or Revenue
Trainer understands that VIP Fit Club does not guarantee facility availability, client leads, income, appointments, recurring reservations, referrals, class participation, CRM access, or provider promotion.
All bookings are subject to space availability, facility operations, member usage, safety, staffing, maintenance, and VIP Fit Club approval.
18. Cancellation, Rescheduling, and No-Show Policy
Trainer is responsible for managing scheduled appointments professionally and communicating any cancellation or reschedule request in advance.
VIP Fit Club may establish booking, cancellation, rescheduling, and no-show rules through the approved paid calendar or booking process.
Failure to follow booking procedures, excessive cancellations, unpaid bookings, or no-shows may result in suspension or revocation of facility booking privileges.
19. Start Date
The intended start date for Trainer’s limited appointment-based facility use may be June 1st, provided that all required documents, insurance, waivers, payment setup, booking procedures, identification requirements, and access controls are completed and approved before that date.
No session may occur before all requirements are complete and approved by VIP Fit Club.
20. Termination and Revocation of Access
VIP Fit Club may deny, suspend, revoke, or terminate Trainer’s facility access at any time for policy violations, safety concerns, operational concerns, missing documentation, insurance lapse, misconduct, unauthorized facility use, client complaints, or failure to comply with this Agreement.
Either party may discontinue the appointment-based rental arrangement with written notice.
Upon termination, Trainer must immediately discontinue use of the facility, booking calendar, access credentials, VIP Fit Club member information, and any related business systems.
21. Acknowledgment
By signing below, Trainer acknowledges that Trainer has read, understands, and agrees to the terms of this Independent Trainer Limited Facility Use Agreement.
Trainer understands that no sessions may begin until this Agreement, required insurance documentation, identification, certifications, W-9, and all required client waiver procedures are received and approved.
Trainer further acknowledges that access is limited to approved scheduled sessions only and does not include general facility access.
Signature
Trainer / Contractor
